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Tops Tips for Powerpoint Presentations


Mike Seddon

Over the years I have lost count of how many Powerpoint presentations I have created. They are so easy to do and they are a great way to get your message across.

Copying from Excel to Powerpoint

How many times have you tried to include an Excel spreadsheet into one of your Powerpoint presentations? Frustrating isn't it. The cells never seem to line up properly or not all of the spreadsheet seems to copy across.

Did you know about the Copy Picture function in Excel?

Simply hold down the Ctrl and Shift keys. Then with them held down, click on the Edit menu on Excel's toolbar. You will now see an option called Copy Picture. With this you can now copy your spreadsheet easily. You can select what you see on the screen or the print area.

Changing from CAPS to lower case in PowerPoint.

If you need to change the case of text in your Powerpoint slides, simply select the text and press Shift+F3. The text will toggle through ALL CAPS, lower case and first letter in Caps.

Moving objects around in PowerPoint.

Did you know you can move objects around using the arrow keys? Simply select the object and then use any of the arrow keys to move either up, down, left or right.

If you hold down the Ctrl key at the same time will move the object a very small distance. Excellent for fine tuning your slides.

PowerPoint Shortcuts.

Here are some shortcut keys for PowerPoint. They are very useful if you create a lot of presentations.

  • Ctrl+Shift+> Increase Font size
  • Ctrl+Shift+< Decrease Font size
  • Ctrl+E Centre Paragraph
  • Ctrl+J Justify Paragraph
  • Ctrl+L Left align Paragraph
  • Ctrl+R Right align Paragraph
  • F7 Spell Check
  • Ctrl+D Duplicate
  • Ctrl+G Grid lines
  • Ctrl+M New slide
  • Ctrl+Z Undo last action
  • Ctrl+K Insert hyperlink
  • Ctrl+H Hide the pointer
  • Ctrl+A Reshow the pointer

Hiding screens in PowerPoint

Have you ever wanted to hide the current PowerPoint screen while you are doing a presentation? Maybe you have the presentation ready to go but you don't want people seeing the first screen until you start.

To hide a screen while you are presenting, simply press either W or B, W will give you a plain white screen and B will give you a plain black screen. Pressing the key again will take you back to your original slide.

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